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Eisenhower Matrix Printable 


Are you struggling to manage your time effectively? If so, the Eisenhower Matrix Printable is the perfect solution. This simple, yet powerful tool can help you to prioritize your tasks and boost productivity, without feeling stressed or overwhelmed!

In this article, I’ve provided a step-by-step guide, a completed Eisenhower matrix example, and a printable template to help you organize and prioritize your tasks with ease.

Eisenhower Matrix PrintableEisenhower Matrix Printable


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    How to Use the Eisenhower Matrix Printable 


    The Eisenhower Matrix can be used to prioritize your daily, weekly, and monthly tasks, as well as long-term goals. 

    Follow the steps below to make the most of this useful tool:

    Step 1 - Prepare a Master Task List 


    Before using the Eisenhower Matrix, prepare a task list that includes pending tasks, projects, and goals.


    Step 2 - Categorize Each Task 

    Eisenhower Matrix


    Analyze each item on your list and ask yourself the following questions to help you decide which section of the matrix is most appropriate for each task:

    Can this task wait, or does it have to be addressed immediately?

    • If the task can't wait, it should be categorized as urgent and assigned to either Quadrant 1 (Urgent-Important) or Quadrant 3 (Urgent-Not Important).
    • If the task is not time-constrained, it can be assigned to Quadrant 2 (Not Urgent-Important) or Quadrant 4 (Not Urgent-Not Important)

    Does this task help me to accomplish my long-term goals?

    • If doing a task will help you achieve a significant goal in your life, it should be categorized as important. Depending on the urgency of the task at the time, it should be assigned to either Quadrant 1 (Urgent-Important) or Quadrant 2 (Not Urgent-Important).
    • If doing a task doesn’t help you to accomplish your goals, it should be considered unimportant and assigned to Quadrant 3 (Urgent-Not Important) or Quadrant 4 (Not Urgent-Not Important).

    Does this urgent task have to be done by me?

    If a task is urgent and can be done by someone else, assign it to Quadrant 3 (Urgent-Not Important).

    What are the consequences of not doing this?

    If a task is not urgent and there are no serious consequences for not doing it, assign it to Quadrant 4 (Not Urgent-Not Important).

    Refer to the Eisenhower Matrix Example below for further guidance on using the matrix.

    Eisenhower Matrix Example

    Step 3 - Manage Tasks Appropriately 


    Address the tasks assigned to each quadrant of the Eisenhower Matrix as indicated below: 

    • Tasks in the "Urgent-Important" quadrant should be given top priority and addressed before tasks in other quadrants.
    • Set a date in your calendar to address tasks in the “Not Urgent- Important” quadrant to ensure they are completed at the most appropriate time.
    • Delegate or automate tasks in the “Urgent-Not Important” quadrant as soon as possible. If a task can't be delegated, verify the real urgency for completion of the task with the person in question. It may be possible to delay carrying out the task.    
    • Tasks assigned to the “Not Urgent-Not important” quadrant should be eliminated from your to-do list or done last (only if you have time).

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